Data Governance software generally falls into three categories:
Repositories holding policies, business rules, data definitions, metadata
Data Management, MDM, ETL, or Data Quality software that includes governance or stewardship functionality.
It can be difficult to develop apples-to-apples comparisons of products and services, especially for offerings in category #3. Here are some tips to help you build questions, set requirements, and evaluate software.
First, start with the basics. For Data Governance tools - just like for any other type of application - start with standard tool selection criteria and considerations:
maintenance costs and other costs
functionality and features
suites versus stand-alone tools
availability of consultants and the depth of consulting experience available
merger and acquisition considerations.
Next, youíll want to consider the information you collect in the context of your organizationís culture and environment:
the organizational structures and silos that will be using these tools
people and roles
accountability and controls
processes and workflow
policies and standards that apply to these tools
the expertise of your workforce.
Youíll also want to determine whether you need to collect requirements or approvals from business stakeholders. This may be necessary if the tools
fall subject to compliance or legal requirements
are considered part of key control sets
are included in approved business processes or workflows that are subject to approval by your internal or external auditors
are part of processes or procedures subject to formal change control
fall subject to approval by your IT Portfolio Management group, or
the tools could influence your ability to fulfill Service Level Agreements (SLAs) or other contractual requirements.
And finally, you need to determine whether your organization's Project Management Office (PMO) and/or an Application Portfolio Management group will be involved in the selection of software applications. These groups may very well have their own set of requirements you need to include in your software selection process. Here are some keywords often found in RFP requirements.
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